How to use outlook tools and boost your work
Almost there are no workplaces without Microsoft outlook. It is everywhere. It is not only just to read or write and send emails, but also many hidden tools that will make our work easy. Emails contain much information that we have to manipulate in various ways. Sometimes we have to read, transform, gather and analyze and quick access info. We are always troubled when we searching for particular info that needs frequently. These kinds of tasks are unnecessary in between your work. There is a waste of time and lag in productivity, efficiency. Here, you will be aware of some tools that you may not know still now. Everything you need to know because you have to be happy.
Outlook email text to speech (aloud)
This is an inbuilt tool in outlook that enables aloud the complete mail. It can tell every part of emails even the date and time of email. Sometimes you can get a big essay in your email that makes you frustration while you read and also consume work time. When you come back after your vacation, think about it. There will be huge mails that may contain a big chunk of content. This tool makes easy to understand the intent of the mails very quickly.- Open/select the mail
- Click Speech
- Click Read Aloud under Home tab.
Move outlook email to one note
Mail content can be directly moved to one note without destroying mail formats. Usually, when you are saving the mail content to text, it may be lost its own look. One note will maintain the exact format of mail content such as tables, bold characters, headers, etc. Also, this just one click tool rather than copy, open the notepad and paste. This might reduce the time of mail savings without losing its format. You can maintain many more mail contents like this in a hierarchical manner like the folder for one note content.Translator Addons for Outlook
This is the external Addons, you can add by just clicking Addons and add the translator. This is very useful. When you are getting the mail that contains some other languages that you can read, just click the translator button. It's magical. You can see the translated content in the language whatever you selected in the tool. You don't need to search translator externally. Inside outlook, the translated content is viewable.
Attach the mail item to another mail
When we are sending the important mail with attachments that could be the proof of something, we will create a document with proof content and attach with mail. What if the proof is another mail? What will you do? You will copy the content from the mail and paste to another text file and attach it. This is the usual way. Also, the mail proof will lose its soul. Rather than copy and paste, you can directly attach the mail item to another mail that is you trying to send to your peer to prove something right. For instance, you are seeing something wrong in your salary slip, you need to attach the same salary mail and create a new mail request to your HR to estimate the salary again. Here is the way to attach a mail-item.- Click New Mail
- Click Attach Item under Message Tab
- Click Outlook Item
- Then select your mail to be attached from the inbox.
Tools you need to know:
Google Voice Typing
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